When you log into tarms go to employee management click - employee and top right you will see add employee button click this option if you have a few employees to be registered enter employee ID number and employee name including middle name as per ID. Click verify a message will popup saying information is correct. If employee is married tick married and input spouse name and ID number also the system will ask if spouse of the tax payer is disabled, blind or has disabled children and tick accordingly this will give employee tax credits that reduce PAYE to be paid currently tax credits are annual usd 900 or usd 75 tax reduction per month. When done click save. For those who have a lot of employees click upload button next to the add employee button and download template input all employee data and when done upload , note the bulk employee registration form will not show spouse details so once registered you can go to employee name and then edit to input spouse names. All employees have to be registered regardless of them having tin numbers already the system will allocate the tin already registered to the employee, for those employees without a tin number ( tax identification number) will be allocated automatically. When done under employee you will see a list of employees employed by the company
Still under employee management sub tab employee on top right click generate employee earnings. A popup will appear asking to select tax year and tax period in this case we select 2025 and january. Also it will ask which paye calculation method is being used by company between average and forecasting method (note if you select one method its the one to be used on all future returnd until year end), system will ask for exchange rate use rate applicable on payroll date. Click submit and a message will appear saying empoyee earning generated and the system will move you from the employee subtab to the earnings tab. For those who have a few staff members below you will see all employees names go to the employee name one by one on right under actions click edit. The screen will show the tin number and name of employee. First section will show remuneration you input staff member gross salary based on currency earned as well as other incomes. Click calculate Second section shows deemed benefits if any input accordingly click calculate Third section shows deductions like nssa etc input under correct currency and click calculate . When done you will see a section showing PAYE calculated and aids levy. Compare these calculations according to payroll if in order click save and move to next employee. If you want to do bulk upload click the upload button then download template the template will show employee tin on left and employee name then fill in gross salary and deductions like nssa then save and upload. Again when uploaded in the list that shows employee names will see next to their names PAYE and aids levy calculated compare if in order against payroll. In event you see a variance can go to employee name then under actions click edit and double check figures.
When done with registering employees and inputting earnings go to pending returns click paye return january and then it must come up with total PAYE and aids levy already inputted. Double check if it agrees to PAYE payable as per payroll if in order submit return. Note - employee registration is done once
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